Task Management Tools, Benefits & Definitions

What is task management?

Task management simply means doing things in a way where tasks are prioritized according to their value, size, and urgency. It also involves performing actions towards executing tasks at the right time and every action must be followed through until completion, unless it is deemed unnecessary or not conducive towards achieving the goal.

Task management is usually practiced in various areas of life such as:

• Work
• School
• Personal life (habits, self-discipline, and development)

Why is task management important?

Task management is important because it enables people to perform at their best by ensuring that they are organized and that they are using their time in the most efficient way possible.

It is especially helpful when there are many tasks to be done, or when tasks are complex and require coordination between multiple people.

Effective task management can also help to prevent stress and anxiety, as it allows people to stay on top of their responsibilities and know what they need to do in order to meet their goals.

Finally, task management is a valuable skill to have in any field, as it allows people to be more productive and efficient.

Project management vs task management

Project management is a type of task management that is geared towards managing projects, which are usually large and complex.

Project managers need to be able to think strategically and plan out all the steps needed to complete a project. They also need to be good at organizing and coordinating people and resources, as well as handling unexpected problems and changes.

The difference between project management and task management is that the latter only involves managing certain tasks, while project managers need to manage all activities involved in completing a specific job or project.

Team management vs task management

Team management is a type of task management that involves managing a team of people who are working together towards a common goal.

Team managers need to be good at organizing and coordinating people, as well as handling conflict and communication issues. They also need to be able to motivate their team and ensure that everyone is working together towards the same goal.

The difference between team management and task management is that team management involves managing a team of people, while task management involves managing certain tasks.

Workflow management vs task management

Workflow management is a type of task management that helps businesses to optimize their workflow.

Workflow managers need to be good at organizing and coordinating people as well as managing the flow of information to ensure that processes run smoothly.

The difference between workflow management and task management is that the former manages the workflow of a business as a whole, while the latter is focused on one person or a small team.

Process management vs workflow management

Process management is a type of task management that helps businesses to optimize their processes.

Process managers need to be good at organizing and coordinating people as well as managing the flow of information to ensure that processes run smoothly.

The difference between workflow management and process management is that the former manages the workflow of a business as a whole, while the latter is focused on optimizing specific business processes.

What are the benefits of proper task management?

Proper task management can help people:

• Be more productive and efficient (by handling one task at a time)
• Reduce stress and anxiety (by knowing what they need to do and when it needs to be done)
• Get organized (by creating a system for managing tasks)
• Improve communication and coordination (between team members)
• Prevent mistakes (by planning ahead and checking off tasks as they are completed)

How can I improve my task management skills?

There are various things people can do to improve their task management skills, such as:

1. Keep a list of tasks – write down all the tasks that need to be done and organize them according to priority and urgency. Keep this list updated so that you always know what needs to be done next.
2. Set goals – by defining clear goals and objectives, it will be easier to create a system for managing tasks. You can then break down these goals into different actions that need to be performed, which will help you stay on track and achieve your objectives. It is also helpful to monitor progress so that you know whether or not you are meeting your targets.
3. Prioritize – allocate time for every task, and make sure it is done according to priority.
4. Use a planner – a planner or organizer can help you stay on top of your responsibilities and tasks, as well as minimize the risk of forgetting important things.
5. Delegate – if a certain task requires multiple people to contribute towards its completion, then it’s a good idea to delegate it to the right person. It is also beneficial to use teamwork in order to increase productivity and motivation.

Key features and criteria for selecting a task management software

There are various features and criteria that can be used to select task management software, such as:

• Ease of use – the software should be intuitive and easy to use. The more user-friendly it is, the better.
• Cloud-based or local – if you’re going to access your tasks from multiple devices, then cloud-based software is best. This way, you can access your tasks anywhere, anytime.
• Features – the software should have all the features you need to manage your tasks effectively. This includes the ability to create, edit and delete tasks, as well as set deadlines, reminders, and priorities.
• Price – make sure you select software that is within your budget.
• Customer support – if you have any questions or problems with the software, then make sure there is customer support available.
• Offline support – some software also offers offline support, which means you can continue to work on your tasks even if you’re not connected to the internet.
• Cross-platform compatibility – the software should be compatible with a variety of devices and operating systems.

Must-have features of a great task management system

Every task management software is unique and will vary depending on the person using it. However, there are some features that all great task management systems should have, such as:

Task creation and editing – the ability to create and edit tasks is essential, as it allows you to conveniently manage your work.

Task categorization – organizing tasks into different categories can help you stay organized and efficient.

Task reminders – setting reminders for tasks helps ensure that you don’t forget anything important.

Task sorting and filtering – if your tasks are organized into categories, then you should be able to sort them by priority or due date. Filtering tasks by category helps you find the ones that are most relevant to you at any given time.

Task dependencies – if a task depends on the completion of another one before it can be started, then you should be able to specify this information.

Task sharing – the ability to share tasks with others makes teamwork easier. You can also delegate tasks to other people if needed.

Task reports – generating reports on task progress is a great way to stay on top of your game. You can also check these reports when setting goals in order to see how much you’ve accomplished.

Task management systems will vary depending on the user and their needs, but these features are generally required for an efficient task management system.

35 Best Task Management Software Solutions to Use in 2022

To help you in your search for the best task management software, we have compiled a list of the top 22 best task management tools for 2022.

Armadill

Armadill is a simple Kanban board that only allows you to pick 3 goals for each day. This way you’re forced to stay focused on completing the most important tasks and improve your prioritization skills. Not only can you use it to improve your personal productivity, but Armadill allows you to see what other people in your team have picked for their daily 3 goals and how they are progressing throughout the day. It truly is a simple task management software.

Perfect for: small startup teams, especially remote teams that need more transparency.

Armadill pricing: free

Asana

Asana is one of the most popular task management tools on the market, with over 15 million people using it every month. It’s used by companies like Uber, Facebook, and Under Armour, and is perfect for large teams that need to collaborate on complex projects.

Perfect for: large companies who have multiple teams working together on one product or project.

Asana pricing: free up to 15 users, $9.99 per user per month for Basic, and $29.99 per user per month for Premium

Todoist

Todoist is a simple, yet powerful task management tool that helps you get more done. It’s mostly used by entrepreneurs, students, and freelancers who need to manage a lot of tasks on a daily basis.

Perfect for: entrepreneurs, students, and freelancers.

Todoist pricing: free for Basic, $28.99 per year for Premium

Trello

Trello is a simple project management tool that allows you to create boards where you can add, reorder, and complete tasks. The best part about it is that the free version allows you to do almost anything and users can also select Trello Gold for $5 per month, which gives them access to unlimited attachments, backgrounds, stickers, etc.

Perfect for: smaller teams or individuals who want a simple board structure to help them stay organized at work or school.

Trello pricing: free (with optional premium features)

Any.do

Any.do is a powerful task management app that is perfect for individuals and teams who have to stay focused on their daily tasks, while also being productive throughout the day. The best part about it is how easy it is to use this app with its simple design and intuitive features.

Perfect for: people who want an easy-to-use task management app that also provides a lot of features.

Any.do pricing: free for Basic, $2.99 per month for Premium, and $9.99 per month for Business

Monday

Monday is a simple task management system that allows you to plan, prioritize tasks, and complete them with ease. It’s best for individuals and small teams who need to manage their time and tasks more effectively.

Perfect for: individuals and small teams who want an easy-to-use task management tool that helps them stay organized.

Monday pricing: free for individuals, $10-$20 per seat per month for bigger teams

TickTick

TickTick is a simple task management app that helps you manage tasks and set reminders for when they’re due. It’s easy to use with its intuitive design, but also provides a lot of features, such as an auto-save function, add/remove subtasks from your main task, adding recurring tasks, etc.

Perfect for: people who want a simple personal task management app that also provides a lot of features.

TickTick pricing: free for Basic, $2.99 per month for Pro, and $5.49 per month for Business

TeamWork

TeamWork is a collaborative task management tool that helps you and your team stay productive throughout the day. It has a powerful calendar where you can see all of your personal and team tasks, multiple projects, and events, as well as color-code them, set reminders for each task or event, and more.

Perfect for: larger teams who need to collaborate on projects and tasks.

TeamWork pricing: free for up to 5 users, $10-$18 per user per month for premium plans

Basecamp

Basecamp is a project management and collaboration tool that helps you keep track of all your projects and tasks in one place. It has a simple layout and makes it easy to see what’s due, who’s working on what, add comments and files to each task, etc.

Perfect for: small to medium-sized businesses who need to manage multiple projects and tasks.

Basecamp pricing: free for limited usage, $99/month for unlimited users and features

Smartsheet

Smartsheet is a powerful online spreadsheet that helps you manage tasks, projects, and more. It has a simple drag-and-drop interface where you can create sheets to organize all of your tasks, as well as collaborate with others.

Perfect for: businesses who need to track their progress and stay organized with a lot of data.

Smartsheet pricing: €6-22 user/month for different feature sets and user count

Zenkit

Zenkit is a versatile task management tool that helps you organize your tasks, projects, and more. It has a simple drag-and-drop interface where you can create different collections to organize all of your data, as well as collaborate with others.

Perfect for: businesses or individuals who need to manage their data in multiple ways.

Zenkit pricing: free for personal use, €4-25 user/month for premium subscriptions

KanbanFlow

KanbanFlow is a visual task management tool that helps you and your team stay organized and productive. It has a simple drag-and-drop interface where you can create different boards to track your tasks, as well as see what other team members are working on.

Perfect for: businesses or individuals who need to track their tasks in a visual way.

KanbanFlow pricing: free for personal use, $5 user/month for premium features.

ClickUp

ClickUp is a powerful task management software that helps you keep track of your tasks, projects, and more. It has a simple drag-and-drop interface where you can create different boards to organize all of your work, as well as see team members’ tasks across the company.

Perfect for: businesses or individuals who need to manage their tasks in a collaborative way.

ClickUp pricing: free for personal use, $5-$19 user/month for premium features.

Wrike

Wrike is one of the most powerful task management tools that can be used by companies of all sizes. Whether you need to collaborate on a simple project or manage an entire company, Wrike has the tools and features you need.

Wrike offers the ability to see what other users in your team are working on in real-time so you always know what’s happening with the rest of the company. It also has over 50 integrations with 3rd party apps like Slack and Google Drive, making it easier to communicate and share files with your team.

Perfect for: larger teams who need to collaborate across the company on multiple projects.

Wrike pricing: free for personal use, $10-$25 user/month for different feature sets and user counts.

Airtable

Airtable is an online task management/spreadsheet platform that helps you manage tasks, projects, and more. It has a simple drag-and-drop interface where you can create different tables to organize all of your data, as well as collaborate with others.

Perfect for: businesses or individuals who need to track their progress and stay organized with a lot of data.

Airtable pricing: free for personal use, $10-20 user/month for premium plans.

Evernote

Evernote is a popular note-taking and task management software that helps you organize your thoughts, projects, and more. It has a simple drag-and-drop interface where you can create different notebooks to store all of your ideas, as well as collaborate with others.

Perfect for: business professionals or anyone who needs to take notes and stay organized.

Evernote pricing: free for personal use, $7-14 user/month for premium features.

Microsoft To-Do

Microsoft To-Do is Microsoft’s answer to Wunderlist (shut down). While it can’t quite compete with the sheer number of features in Wunderlist, To-Do is a solid option for anyone looking for fast, clean online task management software.

You can create multiple lists and categorize your tasks by project and priority level, as well as add due dates, reminders, and notes. To-Do also integrates with Microsoft Office 365, making it easy to add tasks to your calendar or email them to team members.

Perfect for: anyone who wants a fast, clean task management system.

Microsoft To-Do pricing: free

Toodledo

Toodledo is a feature-rich online task management platform that helps you stay organized and productive. It has a simple drag-and-drop interface where you can create different folders to store all of your tasks, as well as add notes, due dates, and more.

Perfect for: business professionals or anyone who needs to manage their tasks in a detailed way.

Toodledo pricing: free

Podio

Podio is a powerful online task management software that helps you manage your projects, team members, and more. It has a simple drag-and-drop interface where you can create different workspaces to organize all of your work, assign tasks, as well as see what others in your team are working on.

Perfect for: businesses or individuals who need to manage a large number of projects and tasks.

Podio pricing: free for up to 5 person teams, $9-24 user/month for premium features.

GQueues

GQueues is a powerful, flexible project management software that allows you to assign tasks in a detailed way. You can create different “queues” to organize tasks by project, priority level, or due date, as well as add notes and attachments.

Perfect for: business professionals or anyone who needs to manage their tasks in a detailed way.

GQueues pricing: free for basic usage, $3-4 user/month for premium plans

KanbanTool

KanbanTool is a simple, yet powerful task management software that helps you organize your work and do task planning in an easy-to-digest format. You can add different tasks to different columns on the board, split them into “To Do,” “Doing,” and “Done,” as well as add notes and attachments.

Perfect for: businesses or individuals who need to track their progress and stay organized.

KanbanTool pricing: free for personal use, $5-9 user/month for premium features.

Taskworld

Taskworld is a feature-rich task management tool that helps you manage your projects, team members, delegate tasks, and more. It has a simple drag-and-drop interface where you can create different workspaces to organize all of your work, assign individual and team tasks, as well as see what others in your team are working on.

Perfect for: businesses or individuals who need to manage a large number of projects and tasks.

Taskworld pricing: free for up to 5 users, €8-22 user/month for premium plans.

Process Street

Process Street is a simple, yet powerful online task management system that helps you to do task planning and project management in an easy-to-digest format. You can add different tasks to different “templates” and then “checklists” within those templates, as well as add notes and attachments. Key features include automatic notifications, checklists that you can email to team members, and the ability to share files using Dropbox.

Perfect for: businesses or individuals who need to create checklists, run training documents, or keep track of what needs to be done.

Process Street pricing: $30 user/month

Doit.im

Doit.im is one of the simplest online task management apps that helps you to manage your individual tasks. It has a simple interface where you can organize all of your work.

Perfect for: individuals who need to manage a large number of projects and tasks.

Doit.im pricing: free for basic plan, $2 user/month for premium features

RescueTime

RescueTime is a time management tool that helps you to understand how you spend your time on the computer. It runs in the background and tracks which applications and websites you use, as well as how long you spend on them. You can then see reports of where your time went so that you can make changes if needed.

Perfect for: individuals who want to track and understand how they spend their time on the computer.

RescueTime pricing: free trial, premium plans start with $6.50 /month

Low code task management software

One type of task management software is low code task management software. Low code task management software is a type of software that allows for the creation and management of tasks without the need for coding. This type of software often includes features that allow for the creation of custom workflows, as well as the ability to manage multiple tasks in a single interface.

Low code task management software can be a great option for small businesses that are looking to automate their workflow processes. This type of software is flexible enough to allow for the creation of custom workflows without the need for extensive coding, but won’t require a large upfront investment. Examples of low code tools:

• Process Street
• Airtable
• Asana

Best collaborative task management software solutions

Task management is one of the most important parts of project management. Collaborative task management software allows teams to create mission-critical projects together, interact with each other and progress towards set goals.

You need to be able to manage your tasks within a single interface, see up-to-date status reports at any time and stay on top of what’s going on in your project. If you’re looking for collaborative team task management software that allows you to do just that, here are five of the best solutions on the market.

1. Asana
2. ClickUp
3. Trello
4. Wrike
5. Smartsheet

Best Kanban task management tools

If you’re looking for the best way to visualize your workflow and manage your tasks, a Kanban board is a great place to start. With a Kanban board, you can visualize all of your projects across different stages of completion. This will allow teams to better understand where they need to focus their efforts and streamline their processes.

Kanban is a Japanese word that means “signboard” or “billboard”. Kanban task management software uses cards on a board to visualize tasks and processes. In this way, it’s similar to the popular Trello tool.

Here are five of the best Kanban task management tools on the market today:

1. Armadill
2. Kanbanize
3. LeanKit
4. Trello
5. KanbanFlow

Finally, if you’re looking for the perfect task management tool or information resource to suit your needs, we have just what you need. We’ve compiled a list of all the best tools and resources that will help guide you in understanding how to manage tasks more effectively so that you can get back to doing what’s important- running your business.